Do you know what the first step to ensuring document security is? Well, experts say that safely disposing of your documents with proper paper shredding is the best way out.
However, experts also say that a whopping 75% of the businesses face the risk of identity theft and financial loss. So you need to avoid some of the common pitfalls to keep your sensitive information protected from the rest of the world.
Here are the four possible mistakes that you must avoid while taking up data destruction.
Trying paper shredding on your own
Shredding your documents on your own is no doubt a cost saving process. However, it is not good to allow your employees to handle the important client documents.
Along with this, using of the wash machines and other equipment may cause more harm. Papers might stick in the machine and might create a heavy mess without leaving any choice. In such an instance, they need to approach a technician.
Thus, hiring a shredding service in such an instance is going to help you avoid all the unwanted consequences of document shredding.
So, you simply need to gather all documents, store them in a protected place and wait for the paper shredding company to arrive at your rescue.
You fail to stay updated
The second and one of the big mistakes that you commit while data destruction is not to stay updated. Some rules and regulations cost you much. The ideal thing, in this case, is to appoint a permanent and certified team who can help you tackle all the updates and stay abreast.
If you are hiring a service without proper research
You may have tried out everything to ensure the safety of your sensitive information. But due to lack of proper research, the hiring of document shredding company might have proved disastrous.
Do make sure that you have approached a reputed data destruction company like Shred-it. You must look into their certifications before employing. You must keep an eye on the national organizations which are reputable and working in this field for a long time.
When you fail to process hard drive destruction
Paper shredding is a process, which you might keep on repeating at a regular interval. This at the same time also applies to the electronic wastes such as hard disks and other necessary parts. You need to format the entire system. This actually helps. However, hard drive destruction at the same time is a permanent remedy. Since this ensure that, the extraction of the information is near to impossible.
You have to keep one thing in mind when you choose a paper shredding company, that is, to make sure they are equipped with the latest technology. You can also choose a video monitoring system for this process. This will help you to keep watch on the entire process without compromising the schedule.
However, we know that document shredding is not an easy job. You have to accept the fact that if you do not adopt the correct ways to shred your important documents or ignore them then you are putting your business at risk.